An Apple Notes Notetaking System You've Never Seen Before

TLDR;

This video introduces systematic indexing, a historical method for organizing notes that helps manage random notes effectively. The content covers how to apply this methodology, examples of indexing, comparisons with traditional folders and tags, and additional benefits of systematic indexing.

• Systematic indexing was developed by Julius Kaiser over 100 years ago.
• The method involves connecting concepts and processes to create a structured way to index notes.

Many note methods - but what about random notes? [0:00]

The video begins with a discussion about the various note-taking methods available, such as folders, tags, and different organizational methodologies like "Forever Notes" and "Zettelkasten." The speaker highlights that many users have random notes that don't fit into any predefined categories. To address this problem, the speaker presents systematic indexing, a method created by Julius Kaiser that has been effectively utilized for over a century.

Systematic Indexing [0:51]

Systematic indexing relies on simple concepts and processes to organize notes. It allows users to link their random notes to specific concepts and actions, fostering an effective method for knowledge retention. The speaker emphasizes its flexibility, noting that any type of note can be indexed regardless of its original structure.

How Systematic Indexing works [1:21]

The presentation provides an overview of how to implement systematic indexing in Apple Notes. The speaker demonstrates how to create notes based on concepts and actions from an example related to documentary filmmaking. This structure helps to categorize information and allows users to continue expanding their notes as new ideas emerge.

First example of indexing a note [1:45]

In this chapter, the speaker shows how to index a specific note regarding lighting methods in documentary film. By identifying the main concept ("documentary film") and a relevant process ("lighting methods"), the speaker creates a clear and connected note structure. This example illustrates the practicality of connecting concepts with specific actions without being limited by conventional methodologies.

Second example of a more innocuous note [4:02]

The speaker provides a second example involving a note about a bookstore that inspired J.K. Rowling. The concepts identified include "bookstores" and "Harry Potter." By organizing related actions under the Harry Potter concept, the speaker demonstrates how to structure random notes effectively while leaving room for expansion.

Why not just use tags and folders? [5:28]

The video addresses the common question of why systematic indexing is preferable to using tags and folders. The speaker points out the challenges with managing numerous tags and nested folders, as well as the flexibility offered by concept notes that allow additional information. The ability to create a smart folder for concepts further enhances organizational efficiency.

Additional benefits of Systematic Indexing [6:03]

Systematic indexing provides various benefits beyond addressing random notes. It facilitates a more interconnected approach to knowledge management, enabling users to capture and link information across different methodologies. This method helps streamline information retrieval and allows for maintaining a clear structure despite having diverse content.

Third example of indexing an old note [7:08]

The speaker showcases an old note regarding a unique 1949 toaster, demonstrating the indexing process based on the concept of "engineering trivia." By linking actions related to collecting engineering ideas from this note, the speaker illustrates how to apply systematic indexing to even seemingly trivial or random notes, allowing for better organization.

Final thoughts and tips [8:01]

In conclusion, the speaker emphasizes the importance of keeping concept notes broad and manageable while iteratively developing an indexing system. Key tips include focusing on common actions related to concepts, using broad tags for cross-referencing, and gradually evolving the indexing process. The speaker encourages viewers to tidy up old random notes using this method for improved organization and efficiency.