Brief Summary
This video compares several email hosting providers to help viewers choose the best option for their needs. It covers Namecheap Private Email, Zoho Mail, Google Workspace, Microsoft 365, and Hey, highlighting their features, pricing, setup processes, and unique aspects. The video also touches on the importance of domain registrars like Porkbun and security features like two-factor authentication.
- Namecheap and Zoho Mail are great budget options.
- Google Workspace and Microsoft 365 are top-notch, world-class email hosting.
- Hey is recommended for its smoothness, reliability, and privacy-focused mission.
Does Your Email Host Really Matter?
Having a custom email address is essential for professionalism, and choosing the right email hosting is crucial for business purposes. Important factors include reliability, email deliverability, security, and spam filtering. Poor choices can lead to emails ending up in spam folders, downtime, undelivered emails, and overpaying for basic features.
Namecheap Private Email
Namecheap's private email hosting is a reliable and affordable option, especially for beginners. The base plan offers 5GB of storage for £11.73 a year. Setup is easy if your domains are with Namecheap, but more complex if not. Namecheap's web client, powered by Open Exchange, has a clean interface. It supports IMAP and SMTP for third-party email apps. The spam filter is decent and has a new feature called Jellyfish for advanced filtering.
Zoho Mail
Zoho Mail offers a free plan for custom email hosting with limitations: 5GB storage per user (up to five users), a 25MB attachment limit, and no IMAP/SMTP access. The setup process is straightforward with a setup wizard. The Zoho Mail app interface is not ideal, but the free version requires using their apps due to the lack of IMAP/SMTP. For £9.42 per user per year, the Mail Lite plan unlocks IMAP and SMTP access. Zoho Mail is reliable and feature-rich, making it a great value.
Where To Get Your Custom Email Domain
Porkbun is a domain name registrar with a simple interface and a wide range of domain extensions. They offer competitive pricing and free services like SSL certificates and WHOIS privacy. Porkbun is known for its customer support via chat, phone, or email.
Google Workspace
Google Workspace is email hosting powered by Gmail, designed for businesses. For £4.71 per user per month, it includes 30GB of Google Drive space and access to Google Docs, Sheets, and other Google services. The setup process is not the easiest and requires navigating the admin console. Google Workspace offers excellent email deliverability, reliability, and spam filtering. It enforces two-factor authentication for third-party email apps, enhancing security.
Microsoft 365
The Microsoft 365 Business Basic plan provides a custom email address powered by Outlook, online versions of Microsoft Office, and 1TB of OneDrive space for £4.71 a month. It's similar to Google Workspace, with team features. Microsoft 365 offers advanced security features, including enforced two-factor authentication and passwordless authentication using a security key.
Hey
Hey is a premium email provider at £9.42 per user per month, without IMAP or SMTP support. It aims to simplify email by using proprietary apps. The setup process is very easy, with detailed guidance. Hey's inbox requires whitelisting every email sender to reduce clutter. It emphasises privacy and does not sell user data.
Honorable Mention
FastMail is another email provider that focuses on privacy and supports IMAP and SMTP for £3.93 per user per month.
My Recommendations
The speaker uses a mix of Namecheap Private Email and Google Workspace. Google Workspace is used for the primary email address, while Namecheap is used for smaller projects. All the providers in the video are recommended in different ways. Namecheap and Zoho Mail are great budget options. Google Workspace and Microsoft email hosting are top-notch. Hey is recommended for its smoothness, reliability, and privacy focus.
