How To Effectively Plan Your Day / Week / Month

Brief Summary

This video explains how to effectively plan your month, week, and day to manage time efficiently. It emphasizes the importance of aligning daily tasks with long-term goals, prioritizing tasks, using a calendar for time blocking, and maintaining a positive perspective by focusing on what you "want" to do rather than what you "need" to do.

• Align daily tasks with long-term goals.
• Prioritize tasks and use a calendar for time blocking.
• Maintain a positive perspective by focusing on what you "want" to do rather than what you "need" to do.

Intro

The video introduces the importance of time management in a world filled with distractions. The creator shares their approach to planning monthly, weekly, and daily goals, emphasizing unique visuals and insights based on real-world experience.

Planning your Month / Week / Day

The author uses a Notion page to manage monthly, weekly, and daily goals in one place, allowing for a quick overview and easy identification of connections between tasks and goals. Monthly goals are connected to long-term goals, ensuring that daily tasks contribute to the bigger picture. The author focuses on one to three main monthly goals, prioritizing them by asking: "What are the one to three most important things that I'm blessed to do this month?" and "What is the one thing I can focus on this month such that by doing it everything else will be easier or unnecessary?". Daily tasks are divided into two parts: essential tasks and bonus tasks, with the latter only to be done after the former is completed.

The Calendar

The video highlights the importance of using a calendar to time block important tasks and structure the week. Whether it's Google Calendar, Outlook, or any other calendar, the key is to use it to optimize task placement according to goals, needs, and wants. It's advised to give yourself buffer time and be flexible, as people often underestimate how long tasks take. Overfilling the week with minimal buffers can disrupt the entire schedule due to forecasting errors.

Perspective

The video addresses the negative perspective that can arise when taking action on tasks. To counter this, it's important to recognize when you're falling into a negative mindset and shift your perspective. Remind yourself that the tasks you've written down are things you've chosen to do, not things you "need" to do. The author uses the phrase "blessed to do" instead of "need to do" to maintain a positive outlook, and suggests using "I want to" or "I choose to" as alternatives. The author also calls their Notion page a "want to-do list" rather than a "to-do list" to prevent negative associations.